Often, the scope of a project is subject to different views and intensive discussions among stakeholders, project managers, and team members. You’ve been handed a new project. When closing the project, the, check my certification status or to learn more about me. A planning package is hierarchically higher than work packages, and a controlling account can contain several planning packages. Scope baseline being the primary input, consists the approved project scope statement, the work breakdown structure, and the WBS dictionary. At the end of the project or the phase, the completed work is compared against the scope baseline in the project management plan to determine if the scope has been successfully completed. 1 SCOPE BASELINE 1.1 Project Scope Statement 1.2 Work Breakdown Structure 1.3 WorkPackage 1.4 Planning Package 1.5 WBS Dictionary. Once you have fixed the scope statement, you need to develop a work breakdown structure to operationalize the creation project deliverables. According to PMBOK®, it consists of. The scope baseline is compared to actual results to determine if a change, corrective action, or preventive action is necessary. Deliverables), 2) Define Work Breakdown Structure incl. The scope baseline is typically developed by the project manager and the PMO or project team. I use a scope statement to support the scope baseline. The project’s baseline must be completely defined and documented before the project execution and control activities can begin. C. The scope baseline D. The plan to manage the changes to a product. So keep this important consideration in mind while attempting the Scope Baseline questions on the PMP exam. The baseline consists of several items that need to be created first. ‘Scope’ is probably one of the most common terms in project management. 4. Scope baseline is referred to as the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be. Please feel free to check my certification status or to learn more about me. The planning and definition processes for the scope are: That increased scope causes delays in the schedule, problems with the resources, and no end of headaches to the project manager. Project Management Plan, Scope Management Plan, WBS Rather, you can bet there were plans, schedules, teams, budgets and everything we’d recognize today as project management. If a project is falling behind schedule, then using the project management triangle, there will be an effect on the cost and/or scope. Scope baseline can be changed only through formal control procedures and is used as a basis for comparison. Project scope management is the second knowledge area in the Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBOK). Your work breakdown structure would likely contain the main deliverables – flooring, painting, and windows. In practice, scope baselines are highly tailored to individual projects and tend to be somewhat complex. While positions, perspectives, and personnel may change in practice, the goals and deliverables of a project, and the relevant stakeholders’ approval are manifested in the scope baseline. Scope Baseline. READ MORE on www.projectmanagement.com Earned Value - WBS to Performance Measurement Baseline 5.4.3.1. … When discussing this particular process, it is important to identify what scope baseline is all about. How Project Management Software Improves Productivity, Estimating Activity Durations: Definition, Methods, Practical Uses, Bottom-Up Estimating – Definition, Example, Pros & Cons, Performance Prism for Performance & Stakeholder Management, Balanced Scorecard in Project Management – Uses, Pros & Cons, Number of Communication Channels (+ PMP® Formula & Calculator), How to Do Analogous Estimating – an Illustrated 5-Step Guide, the work breakdown structure (WBS), incl. Only upon implementing this scope baseline can the project be directed in the right direction. Which three documents will be most useful to you? It includes the processes that ensure all of the required work (and only the required work!) (Congratulations, by the way!) On the other hand, if you wish to add or change work partway in the project (e. g. getting new wallpapers instead of painting the walls), the contractor would reject this as ‘scope creep’ and insist on adhering to the change control processes – which would also assess the changes to the cost and/or schedule baselines. You are a new project manager that is replacing a previous project manager. Getting the scope baseline right is good project management practice and a first step to successfully and efficiently accomplishing the project goals. The scope baseline consolidates the consensual expectations and requirements of stakeholders with respect to a project. ... Baseline Budget Project Management Direct And Indirect Costs. The way in which scope is managed depends upon the project life cycle. As Jennifer said, a baseline can truly mean the difference between a … ‘Work breakdown structure’ (WBS) refers to the breakdown of project deliverables into smaller, manageable pieces of work. Fast forward a couple thousand y… Project management plan is the document that describes how he project will be executed, monitored, and controlled. A project’s results and progress are measured against that baseline. Justification / underlying business needs. The first one is Scope Baseline and it includes:. It describes the goals, main deliverables, and other characteristics of a project. More than just a scope statement, it is the embodiment of the project work into phases and tasks, hence it is tracked like a baseline. https://www.projectsmart.co.uk/3-main-benefits-of-project-baselining.php Scope Baseline - Project Management Knowledge. The key to battling this scourge of project management is to baseline the scope at the beginning, but that is easier said than done. A project’s baseline is defined as the original scope, cost and schedule. In PMI-style projects, it is am output of the process ‘create work breakdown structure‘ and becomes a part of the project management plan. Control scope process is the process of monitoring the status of the project and product scope and also managing changes made to the scope baseline. What Are Leads and Lags in Project Management? It would be the basis for the contract. In practice, project scope baselines are often approved by the project steering committee, consisting of the project sponsor and senior key stakeholders of a project. Key Terms • Requirements traceability matrix: a grid that links product requirements from their origin to the deliverables that satisfy them. It integrates and consolidates all of the subsidiary plans and baselines from the planning processes including scope baseline, along with schedule baseline and cost baseline. Subsequently, it is communicated to the project stakeholders and the project team. You might think of project management as a relatively new discipline, but actually humans have been managing projects since before the Great Wall of China, before the Roman aqueducts, before the pyramids of Giza, and likely before that. This example demonstrates how important it is to agree on a single clear terminology in a project. This term is defined in the 5th edition of the PMBOK. James Taylor, for instance, describes the scope baseline as a synonym of project baseline which includes technical, cost, and schedule baselines (source). The scope baseline is a part of the project plan. This part is called scoping. Which Documents Are Part of the Project Scope Baseline? It documents the agreement of the relevant stakeholders and gives the project a work structure as well as guidance in the day to day work. In defining project scope, it is important to be clear about the boundaries and interfaces with adjacent projects.. These include project scope document, the WBS itself and the WBS dictionary. The scope baseline is a component of the project management plan. Communicating the goals, scope, boundaries, and limitations of a project can help prevent scope discussions (outside change control processes) and scope creep further down the road. Scope baseline is referred to as the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison. In project management, a baseline has several functions which include (yet is not limited to): The success of a project is – among other criteria – measured against the creation of deliverables and the accomplishment of its goals which are set out in the scope baseline. control accounts, planning packages, and work packages, and. The scope baseline of a project consists of: The ‘project scope statement’ is a written definition of the project scope. It is good practice to share and communicate the scope baseline among the project team members and the other stakeholders. Develop the Scope Baseline. Scope Management is the function of controlling a project in terms of its objectives through the concept, development, implementation and termination phases. All WBS elements would be documented in the WBS dictionary which contains a description of them, an identifier, and additional details, e. g. whether parts of the work should be done by a contractor. Documentation of Stakeholder Agreement on the Scope, 1) Define Scope Statement (incl. In this example, the term ‘technical baseline’ is used instead of what is generally referred to as the scope baseline. A scope baseline sets out the approved deliverables of a project as well as the work that needs to be performed to create them. The key benefit of this process is that it allows the scope baseline to be maintained throughout the project. Amendments of the project scope require a change request and the stakeholders’ agreement on these changes. This allows you to assess the performance of your project over time. At the end of the project or the phase, the completed work is compared against the scope baseline in the project management plan to determine if the scope has been successfully completed. It follows a hierarchical order with control accounts, planning packages, and work packages. What are the Define Activities lists in Project Management? How to Baseline a Project Plan. At its highest level, it typically contains the main deliverables. Work breakdown structure refers to the so-called ‘decomposition’ of the work that needs to be delivered by a project. A work package itself consists of various activities (which are technically not part of a work breakdown structure). PMBOK’s scope management process flow diagram The Scope Baseline is the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary. For this project, your scope statement would set out that you require: You might also want to add whether the order of work is important, e. g. replacing windows before the new flooring is installed. This is usually caused by stakeholders or project members who request work or deliverables outside of the initial scope of the project while bypassing the project’s change processes. Since project scope is measured against the project management, the project manager reviews the scope baseline to ensure completion before considering the project closed. You would measure a contractor’s performance against this scope baseline (as well as against the cost and schedule baseline). Many times, project managers are caught by scope creep and realize the impact only at the end of the project when it’s already too late. The scope baseline is a bundle of scope-related documents that sets out the approved scope of a project. It is a fixed reference point to measure and compare your project’s progress against. A project’s scope baseline consists of the scope statement and the defined work breakdown structure of that project, subject the approval of the relevant stakeholders. Project scope statement which includes the work that will be done throughout the project and requirements of the work as well. Project Scope Management Project scope management is the processes of defining what work is required and then making sure all of that work –and only that work– is completed. After the scope is finalized in the project, it needs to be monitored throughout the project to see whether project activities will lead to successful delivery of project deliverables. Supplementing this 4-step guide, you will also find a short instruction in this video on projectmanager.com. It reflects the scope baseline of the entire project. WBS Dictionary, Cost-Benefit Analysis Checklist for Project Managers (Free Download), Stakeholder Engagement Assessment Matrix: Uses & Example, Agile Release Planning in Hybrid and Agile Projects, Definitive Estimate vs. ROM/Rough Order of Magnitude (+ Calculator), Project Schedule Network Diagram: Definition | Uses | Example, PDM – Precedence Diagramming Method [FS, FF, SS, SF] (+ Example). Adhering to the scope baseline and referring change requestors to the change control process(es) can help to prevent scope creep in a project. Baselines are used to monitor and track the project. A. Defining scope: A project scope statement is produced based on all the requirements documentation plus the project charter and the scope management plan. is included in the project. It has several components. In this context, you might wonder which stakeholder approvals you will need for finalizing a baseline. Read more about the use of baselines for project controlling in our earned value management article. It acts as the channel between the planning associated with scope management, and the time involved. These are then broken up into smaller and workable (sub)deliverables, all the way down to the level of work packages. It defines the agreed goals, deliverables, and scope of the work of a project. 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